Privacy Policy

1Introduction

The Social Democratic Mongolian Women's Union ("the Union," "we," "us," or "our") is committed to protecting the privacy and personal data of our members, supporters, donors, and website visitors. This Privacy Policy explains what information we collect, how we use it, and your rights regarding your data.

2Information We Collect

Personal Information You Provide

• Full name, date of birth, and contact details (email address, phone number, mailing address)
• Membership application information and membership status
• Volunteer and event registration details
• Communications you send to us (emails, letters, forms)

Information Collected Automatically

• Website usage data (pages visited, time spent, browser type, IP address)
• Cookies and similar tracking technologies

3How We Use Your Information

We use personal information to:

• Administer your membership and communicate Union news and updates
• Coordinate events, campaigns, and volunteer activities
• Respond to inquiries and provide support
• Comply with legal obligations under Mongolian law
• Improve our website and communications
• Fulfill our organizational mission of advancing women's rights and social democratic values in Mongolia

We will not use your personal data for automated decision-making or profiling.

4Legal Basis for Processing

We process personal data based on:

• Contractual necessity: To fulfill membership obligations
• Legitimate interests: To carry out our organizational activities and mission
• Legal compliance: To meet requirements under Mongolian law, including the Law on Personal Data Protection (2021)
• Consent: Where you have explicitly consented to specific uses

5Sharing Your Information

We do not sell, rent, or trade your personal information. We may share data with:

• Trusted service providers (e.g., email platforms) under strict data processing agreements
• Affiliated social democratic organizations, only with your consent
• Government authorities, where required by Mongolian law
• Legal advisors, where necessary to protect the Union's rights

6Data Retention

We retain personal data only as long as necessary for the purposes described in this policy, or as required by law. Membership records are kept for the duration of membership plus five (5) years. Financial records are retained for at least seven (7) years as required by Mongolian tax law.

7Cookies

Our website uses cookies to improve user experience and analyze traffic. You may configure your browser to refuse cookies, though some features may not function properly. A detailed cookie notice is available on our website.

8Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, loss, or disclosure. Access to personal data is restricted to authorized staff and volunteers on a need-to-know basis.

9Your Rights

Under Mongolian data protection law, you have the right to:

• Access the personal data we hold about you
• Correct inaccurate or incomplete data
• Delete your data, subject to legal retention requirements
• Withdraw consent at any time where processing is based on consent
• Object to processing based on legitimate interests
• Complain to the relevant Mongolian data protection authority

To exercise any of these rights, contact us using the details in Section 11.

10International Data Transfers

If personal data is transferred outside of Mongolia, we ensure appropriate safeguards are in place in compliance with applicable Mongolian law.

11Contact Us

12Changes to This Policy

We may update this Privacy Policy from time to time. Material changes will be communicated to members by email or posted prominently on our website. The effective date at the top of this document will reflect the date of the latest revision.